• Resource Information & Location
• Resource Point of Contact
• Classification, Discipline & Core Capability
• NIMS Resource Typing
• Job Positions Qualifications
• Equipment Requirements
• Equipment Maintenance & Rehabilitation Requirements
• Transportation Requirements
• Space & Size for the Resource
• Limiting Factors to the Mission
• Logistical Support Needed
• Deployment Timeline
• Personnel by Type
• Certifications / Licenses for Personnel
• Requirements for the Rotation of Personnel
• Emergency Support Functions Supported

Each individual on the mission would have their name, salary rates, fringe benefit rates, hours to be worked for regular and overtime, and the total estimated number of mission days. Again, you should be able to estimate the number of mission days your resource can be deployed and use that number here.

If you are unsure of the names of the personnel who will deploy, you can enter the job titles and update the job titles with names once the state emergency management agency has requested your Mission Ready Package. It is important to supply the names, phone number, and email address so they can be reached during the mission and immediately after for after action follow-up.

In general, equipment must not be purchased for or during the conduct of a mission.
If equipment must be purchased, a discussion should first take place between the resource provider and the assisting and requesting state emergency management agencies. If the resource provider chooses to be reimbursed for the agreed upon price of the equipment, the equipment becomes the property of and remains in the requesting state.

Eligible costs for equipment include maintenance and operating costs for vehicles and machinery required to perform the mission, Agency, state, or FEMA hourly equipment rate schedule and loss or damages occurring to equipment.

Supported documentation includes log sheets showing dates and hours equipment was in use, documentation substantiating fuel and oil consumption, a copy of FEMA equipment rates for each type of equipment used, photographs, affidavits, or police reports documenting damage or loss.

Eligible costs within this category include consumables, supplies, and other materials that are used during the conduct of the mission. Expendable resources such as office supplies, ice, snacks, fuel, and other one-time-use items and should be charged based on their cost per item and quantity of items purchased.

Supported documentation for reimbursement includes actual receipts for purchases and records substantiating their need.

Eligible costs within this category include reasonable repair or replacement costs of equipment, costs for the decontamination or cleaning of equipment during employment, costs of purchasing and transporting supplies, as well as maintenance and repair expenses necessary to return equipment to pre-disaster conditions. Eligible costs may also include any items that do not belong in any other category, such as cell phone charges, laundry expenditures, and vaccination costs. Such “other” expenses may be estimated based on quantity or by a rate.

Supported documents for reimbursement include invoices or receipts, other documentation substantiating the expense, proof of insurance or non-insurance, photographs, affidavits, or police reports documenting damage or loss.